POSITION SUMMARY:

Cornerstone University is looking for a part time project coordinator to contribute to the efforts of the university advancement team. The project coordinator supports the university’s alumni engagement and annual giving efforts through strong relationship management, project coordination, and effective communication. This role works collaboratively across multiple departments—including university advancement, alumni relations, and WCSG marketing and business development —to ensure smooth planning and execution of events, campaigns, and outreach initiatives. The ideal candidate is highly professional, energetic, adaptable, and eager to learn and grow within the advancement field.

DEPARTMENT: University Advancement/Alumni Relations
REPORTS TO: Director of Alumni & Stewardship
LOCATION: Grand Rapids, MI

DUTIES AND RESPONSIBILITIES:

• Alumni Engagement & Communications

• Serve as a primary point of contact for alumni inquiries, updates, and general support.

• Assist with the creation and distribution of alumni communications, including newsletters, email campaigns, and social media content.

• Maintain and update alumni records in the CRM; support data integrity efforts.

• Develop and implement strategies to enhance alumni involvement and strengthen long-term engagement.

• Project & Event Coordination

• Coordinate alumni events, annual giving initiatives, and department-wide projects in partnership with Marketing, University Advancement, and WCSG Radio.

• Manage project timelines, tasks, and deliverables using Microsoft Planner, Asana, or similar project management tools.

• Support event logistics including venue coordination, registration, materials preparation, volunteer communication, and event-day support.

• Track event outcomes and provide post-event reports, feedback summaries, and improvement recommendations.

• Annual Giving Support

• Assist with planning and executing annual giving campaigns, including Giving Days, digital outreach, and donor stewardship activities.

• Collaborate with the marketing team to ensure consistent branding and messaging across campaigns and platforms.

• Generate and maintain donor lists, reports, and tracking in the CRM; support audience segmentation and data pulls as needed.

• Marketing & Social Media Collaboration

• Coordinate with Marketing to develop content, graphics, and promotional materials for alumni events and annual giving.

• Support management of alumni-related social media accounts and campaign postings.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Associate’s or Bachelor’s degree in Communications, Marketing, Business, or related field OR equivalent relevant experience.

• Previous experience with alumni relations, annual giving, fundraising, or nonprofit administration preferred.

• Experience working with a CRM database (e.g., Raiser’s Edge, Salesforce, Bloomerang) preferred.

• Bilingual (English & Spanish) proficiency is a plus.

• Strong project management skills with proficiency in Microsoft Office Suite, especially Microsoft Planner; experience with Asana or similar tools a plus.

• Excellent verbal and written communication skills.

• Highly organized, task-oriented, and capable of managing multiple projects simultaneously.

• Strong interpersonal skills and the ability to work collaboratively with diverse teams and departments.

• Competent in using social media platforms for engagement and promotional efforts.

• Ability to maintain a flexible schedule, including occasional evenings and weekends.

• Professional, energetic, and enthusiastic about engaging alumni and supporters.

• Willingness to learn new systems, technologies, and strategies.

WORKING CONDITIONS:

• Standard office environment with frequent use of a computer and phone.

• Occasional lifting or carrying of event materials (up to 25 lbs).

• Some local travel for events or outreach may be required.

• Flexible schedule required, including occasional evenings and weekends

ESSENTIAL QUALIFICATIONS:

• A personal relationship with Jesus Christ and an active Christian commitment.

• A theology that supports the values and mission of Cornerstone University core commitments evidenced by an ability to affirm and sign the university’s doctrinal statement, “The Cornerstone Confession.”

• Four other foundational pillars, along with the university’s mission and confession, form Cornerstone’s Core Commitments.

  • The Cornerstone Christian World View
  • The Cornerstone Academic Vision
  • The Cornerstone Beautiful Christian Community
  • The Marriage and Human Sexuality Position Statement

These core commitments convey who we are, what we believe and how we live and work together in community. Employees are expected to faithfully attend an evangelical and biblical church whose core beliefs and practices are consistent with Cornerstone’s confession and core commitments.